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Effective calendar management

One of the leading claim-related errors we see at LIANS continues to be from missed limitation periods. With today’s technology, how can that be? Here are some ways to effectively schedule your time so you do not miss another important date:

  • Set aside time each day to respond to email and voice mail messages. Many make the mistake of answering email as it arrives in their inbox. Stop! This is not good time management and can detract from the task at hand.
  • Plan ahead. Simply inputting a deadline on the day it is due may not give you enough time to complete the work required. Set up reminders in advance of the deadline so it does not creep up on you.
  • Calendars are to schedule time, not just appointments. It’s important that you schedule everything that takes time to ensure it gets completed.
  • Colour code priorities. A lunch date with a colleague may not have the same priority as a court date. Code accordingly!
  • If you have proposed a meeting with a colleague or client, mark the dates in your calendar as “tentative” until you receive a response, then confirm and delete the dates not required. This avoids the embarrassment of double booking your time.

A few tweaks with your calendaring can help you avoid missing client meetings, court dates or limitation periods that could lead to claims against you.

If you have any questions on these or any other risk- or practice-related matters, do not hesitate to contact Stacey Gerrard, LIANS Counsel with the Risk and Practice Management Program, at sgerrard@lians.ca or call 902 423 1300 ext. 345.